Having a receipt scanner could make fast work of submitting your bills. Whether or not you are managing funds in your small enterprise or submitting taxes, you must know the place your cash is being spent. Receipts out of your purchases are prone to get misplaced in a sea of paperwork and miscellaneous papers. Bodily paperwork can get broken or destroyed.
Changing your printed receipts and paperwork into digital recordsdata could be the answer to those issues, and a receipt scanner is the right instrument for the job. Some receipt scanners embrace on-line instruments that assist you to consolidate your receipts and entry them from wherever.
Able to discover a receipt scanner that can assist you get organized? Let’s go!
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What ought to I search for in a receipt scanner?
Discovering the right receipt scanner in your wants is necessary — you don’t need to purchase a machine that may solely deal with one doc at a time for those who use it for big batches of receipts. Conversely, you don’t need to spend an excessive amount of on software program that features an accounting system for those who solely plan to scan receipts for storage functions.
Receipt scanners come in numerous types from bodily (eg. desktop and transportable scanners) to digital eg. (apps and on-line software program). However this instrument could be an funding, so earlier than you buy one, you’ll need to perceive the important thing options the very best ones have. I’ve additionally compiled an inventory of the very best receipt scanners to make use of for the commonest enterprise wants based mostly on these options.
Right here’s a fast rundown of a very powerful options to search for in a receipt scanner. You could not want all of them, however use this information to seek out the right one in your wants.
1. Portability
If you happen to want a method to handle expense stories and receipts for workers or contractors, it’s possible you’ll want a receipt scanner that can be utilized on the go. This would possibly come within the type of a stand-alone transportable scanner or digital software program.
The dimensions of the scanner is necessary for portability, too. Search for a light-weight and compact gadget that would slot in a briefcase or backpack simply.
2. On-line Accessibility
Much like portability, having a receipt scanner that may be accessed on-line is handy. You’ll have extra functionality to combine with accounting software program to hurry up your workflow. You’ll additionally have the ability to entry your receipts from wherever at any time.
3. Storage Capability
Whether or not you like bodily storage or digital cloud storage, you’ll need to take into account the bounds included in your receipt scanner. WIll you be scanning receipts every single day or a number of instances a day? Will you utilize it for particular events or solely throughout tax season? This may help you identify the quantity of storage you’ll need to have in your receipt scanner software program or on an exterior arduous drive.
Don’t neglect the safety of the storage you select. You’ll need to make certain that your saved receipts and paperwork are protected by a couple of layer of safety. Whereas printed receipts and paperwork could be broken or destroyed bodily, digital paperwork can fall into the improper palms with out correct safety measures.
4. Pace
Scanning receipts for expense stories is arguably one of many least gratifying duties for any skilled. Individuals normally need to full this activity as shortly as doable, and a lightning-fast receipt scanner may help with that. Some scanners can take a snapshot of your paperwork as shortly as 7.5 seconds flat. This is useful when you should scan a number of receipts without delay.
5. File Varieties
Relying on what you’re utilizing them for, your receipts might should be in a particular format. Your tax preparer would possibly choose all of your receipts be scanned and exported as PDFs whereas your work expense software program processes JPEG photographs. Make sure you verify what file sorts your receipt scanner helps so that you simply don’t need to convert them manually as soon as they’re digitized.
6. Exportability
Lastly, be certain your scanner helps your whole workflow after you scan your receipts. Will you be importing them to cloud storage? Will you be emailing them to a different particular person? Your receipt scanner ought to have the ability to shortly export your scanned paperwork with ease.
Now that you’ve got the important thing options of a receipt scanner, take a look at the very best receipt scanner apps available on the market at present.
Greatest Receipt Scanner Apps
- SAP Concur for company bills.
- Expensify for all receipt scanning.
- Receipts by Wave for freelancers and small enterprise homeowners.
- NeatDesk for bulk scanning.
- NeatReceipts for group collaboration.
- Evernote Scannable for iOS customers.
- Shoeboxed for taxes.
- Veryfi Core for information privateness.
- Good Receipts for customized stories.
- Vupoint ST470 for on-the-go scanning.
- Brother ADS 2200 for velocity.
- Epson Workforce ES-50 for multi-purpose transportable scanning.
- ABUKAI Bills for on-the-go expense reporting.
1. SAP Concur Cellular App
Greatest for: Company bills
Worth: Request a quote
SAP Concur is a well known expense administration system that serves companies’ expense and reimbursement wants. For firms with massive groups that submit common expense stories, the Concur cell app serves as a receipt scanner, expense report system, mileage tracker, and extra.
Handbook entry of receipts isn’t required, merely snap a photograph of the doc and add it to the system. The app shops the receipts on-line and shops them by date, so that they’re all the time accessible. Scanning a receipt takes just some seconds with the Concur cell app and uploads immediately. Storage capability is set based mostly on your corporation’s particular person wants, so attain out to the Concur gross sales group for a detailed quote.
Professionals
- Add receipts from pictures
- On-line storage of receipts
- All-in-one expense report resolution
Cons
2. Expensify
Greatest for: An all-around receipt scanning app
Worth: Free or subscription beginning at $4.99
Expensify is a cloud-based app for each iOS and Android. It is a receipt administration instrument that connects with Expensify instruments for expense reporting. This receipt scanner is transportable, on-line, and cloud-based so that you received’t have to fret concerning the expense stories or receipt recordsdata taking over house in your gadget. You need to use your smartphone digicam to take a photograph of the receipt, the app will routinely pull out the fees. From there, you possibly can affiliate the cost with an expense report.
Remember the fact that generally the receipt scanner is unable to completely seize the small print of your receipt. Make sure you double-check the bills to ensure the receipt fees are added precisely.
Professionals
Cons
- Often fails to seize all receipt particulars
3. Receipts by Wave
Greatest for: Freelancers and small enterprise homeowners
Worth: Free with paid plans at 2.9% + $0.30 cents per transactionper use
Receipts by Wave is a receipt monitoring app that can be utilized by small enterprise homeowners (with about 10 workers) to remain on high of receipts. It syncs along with your cloud-based expense reporting software program that may be accessed each on cell and out of your laptop. One fundamental perk of this instrument is that you should utilize it totally free — making this receipt scanner possibility very best for small companies and freelancerssimply beginning out.
Your information can sync with the Wave Accounting app so you possibly can keep on high of your spending. You may as well export the information to a wide range of accounting instruments, similar to QuickBooks and Excel if want be. Though this technique doesn’t but assist two-factor authentication, all of your receipts are scanned straight into your cloud storage so you will have safe entry to them if you want them.
Professionals
- Free model
- Cellular and desktop pleasant
Cons
- Interface requires a little bit of a studying curve
4. NeatDesk
Greatest for: Bulk scanning
Worth: $379.99
NetDesk is a software program/{hardware} combo that’s good for scanning picture-perfect receipts. You’ll want each the software program and scanner collectively to get the very best use of this product, however in accordance with the Amazon evaluations, it’s nicely price it.
This receipt scanner reads and extracts data from no matter you scan. And at 24 pages per minute — it will learn your paperwork quicker than you possibly can. It might scan as much as 50 pages without delay and extracts necessary data for organized digital submitting. NeatDesk exports each doc to the NeatDesk cloud which comes with the software program. Ship your scanned receipts on to packages like Excel, Turbotax, H&R Block tax software program, and Outlook, simply to call a number of.
Sadly, this receipt scanner isn’t the best to take with you on the go, so preserve that in thoughts for those who select to buy it.
Professionals
- Scans as much as 50 pages without delay
- Works with Excel, Turbotax, and Outlook
Cons
5. NeatReceipts
Greatest for: Crew collaboration
Worth: Beginning at $24 per thirty days
If you should share your scanned expense receipts with a group of individuals or have them reviewed by a supervisor, this app is for you. The neat receipts cell app is accessible for iOS and Android customers, and your scans are synced throughout units. You need to use this app wherever you will have entry to wifi so it’s remote-friendly.
Merely use the instrument to snap a photograph of your receipt whether or not you’re within the workplace, at house, or offsite, and it will acknowledge the textual content on the doc. From there, you possibly can create expense stories and even itemized expense lists. NeatReceipts helps all main file sorts together with PDF, JPG, PNG, TIFF, and HTML.
You’ll even save time in your workflow as NeatReceipts integrates with the most important account software program instruments and could be synced to your cloud storage system — which means your paperwork could be uploaded precisely the place you need them in only one click on.
Professionals
- Helps a wide range of file sorts
- Distant-friendly
Cons
- Intensive function choices could also be overwhelming
6. Evernote Scannable
Greatest for: iOS customers
Apps: iOS
Worth: Free
iPhone or iPad customers, there’s a cell receipt scanner only for you. You’ve in all probability heard of Evernote as an incredible note-taking app, nevertheless it’s a multipurpose instrument that can be utilized for much more group wants. Identical to most cell scanners on this record, you will have the power to preview the scan, discard, or retake the picture if the primary picture is not clear sufficient. The receipts might be saved to Evernote’s cloud-based app, and could be accessed on-line from wherever.
However right here’s the place Evernote stands out from the remainder: You’ll be able to edit your scanned receipts proper within the app. Add textual content, audio, and even photographs to your scanned paperwork to make them as personalised as doable. This allows you to arrange your receipts utilizing a standards you set, not one that’s decided by the Evernote storage system.
Better of all, you possibly can search your scanned paperwork they usually’ll seem in real-time as you sort. How’s that for velocity, on-line entry, and storage?
Professionals
- Cellular-friedly
- Edit scanned receipts
Cons
- Takes longer to add bigger file sizes
7. Shoeboxed
Greatest for: Tax season
Worth: Beginning at $18 per thirty days
Sole proprietors, LLC holders, and freelancers have the power to jot down off bills when it’s time to file taxes, however how are you aware what to expense? If you happen to’re something like most individuals, the quick reply is to trace every little thing and preserve every receipt — then at tax time, kind by means of all of it along with your accountant. What a large number.
The Shoeboxed app lets you scan receipts and preserve monitor of your mileage for tax reporting functions. It additionally provides you the power to specify which bills are deductible — making it the perfect instrument for tax time.
Create expense stories straight inside the app and export them to your colleagues or tax preparer proper out of your telephone. The app works shortly — it takes simply so long as snapping a photograph and may deal with totally different report sorts. You’ll lastly get these receipts off your desk and into motion with Shoeboxed.
Picture Supply
Professionals
- Create expense stories straight within the app
- Export stories out of your telephone
- Specify which bills are deductible
Cons
- Pricing is steep in comparison with different apps
8. Veryfi Core
Greatest for: Knowledge privateness
Worth: Beginning at $13.75 per energetic consumer per thirty days
If you happen to cope with delicate buyer information or medical data, you’ll want a receipt scanner that’s GDPR and HIPAA compliant. Veryfi Core provides you the power to automate information entry of receipts and bills which can be delicate in nature with best-in-class security measures. It additionally automates tax coding and categorization to make tax day just a little simpler for you and your accountant.
Pace isn’t a problem for the Veryfi app. In simply three seconds, it extracts information out of your scanned receipt so you possibly can arrange and reserve it shortly. Your information could be accessed from wherever, and you may collaborate along with your group at any time.
For an all-encompassing expertise, Veryfi works seamlessly with Logbook, Core, and Timesheets so all of your necessary information is saved in a single place.
Professionals
- Add groups for simple collaboration
- CCPA, HIPAA and GDPR compliant
Cons
- Expensive for those who require a number of customers
9. Good Receipts
Greatest for: Customized stories
Worth: Free
Nobody’s favourite a part of the day is scanning receipts so Good Receipts makes this activity rather less mundane. Designed by a journey guide, this receipt scanning app was constructed with velocity, portability, and accessibility in thoughts.
As soon as you’ve got scanned your receipts into Good Receipts, you possibly can create customizable PDF, CSV, and ZIP stories with out spending minutes deciding on the file sort for every scanned doc. Once you’re prepared to arrange your scanned receipts, you’ll discover 20 totally different default information sorts to kind and filter by (e.g. dates, worth, receipt classes, cost strategies, and extra.)
One other distinctive function of Good Receipts is its white labeling providers. With these providers, your organization can create a personalized expense reporting app in your customers or prospects.
Professionals
- Simple categorization and sorting options
- Create and customise varied file sorts
Cons
- Should improve to paid model for computerized backups to Google Drive
10. Vupoint ST470
Greatest for: An on-the-go, transportable scanner
Worth: $119.99
For crisp scans of necessary receipts and paperwork, the power to scan excessive dpi (dots per picture) is required. Vupoint ST470 scans as much as 1200 dpi with a built-in coloration LCD panel to preview scans to make sure they’re completely clear.
Among the finest options of this scanner is its 2-in-1 functionality and portability. It capabilities as a desktop scanner, nevertheless it additionally has a removable wand you should utilize to scan. This wand is the right measurement to take with you on the go, and it even comes with its personal carrying case.
Whereas the Vupoint ST470 does not provide the capability to connect with cloud providers, it does have a micro SD card you should utilize to save lots of your receipts on the go.
Professionals
- Colour preview panel for readability
- Scans as much as 1200 dpi
- Moveable
Cons
11. Brother ADS 2200
Greatest for: Scanning receipts shortly
Worth: $329.99
The Brother ADS 2200 receipt scanner is nice for enterprise homeowners who scan receipts in bulk. For 2-sided receipts and invoices, this scanner captures each side on the identical time, at a charge of 35 pages per minute. Along with saving you time, it scans your paperwork on to their supposed vacation spot — together with electronic mail, laptop folders, and USB drives. Supported file sorts embrace JPEG, PDF, TIFF, and PNG.
A disadvantage to the velocity of this scanner is that it have to be utilized in a house or workplace the place it may be plugged in because it isn’t wi-fi. Its small compact measurement (5.8 x 11.8 x 7 inches) makes up for this as you should buy a carrying case and take it with you for those who journey and scan receipts away from work.
Professionals
- Bulk scanning capabilities
- 2-sided scanning capabilities
Cons
- Have to be plugged in to an outlet
12. Epson WorkForce ES-50
Greatest for: A multi-purpose transportable scanner
Worth: $99.99
The Epson Workforce ES-50 is a light-weight, transportable scanner that lets you scan receipts and different paperwork. It has auto-size detection to find out for those who’re scanning a small receipt or a full-size doc and saves it accordingly.
It really works with Home windows and Mac computer systems through USB. The entire textual content out of your scans is searchable, and the recordsdata could be uploaded to your laptop and cloud-based instruments for simple entry on-line.
The Epson ES-50 scans a single web page in simply 5.5 seconds and uploads it on to the net storage account included with the software program. This receipt scanner works for each Home windows and Mac computer systems so you should utilize it in an workplace with totally different working techniques.
Professionals
- Moveable
- Auto-size detection for simple scanning
Cons
- Single-side scanning solely
13. ABUKAI Bills
Greatest for: Expense stories on the go
Worth: Free for infrequent customers, then beginning at $99 per yr for frequent customers
There’s a method to handle expense receipts with out a lot effort? Signal me up! ABUKAI permits you to scan and save your receipts in simply two steps. First, take an image of your receipt. Second, submit the receipt to reserve it to your telephone.
The app handles processing your receipt and submitting it within the expense report you’ve got already arrange, and stories are exported to the e-mail deal with of your selecting.
Since this app sends your receipts on to your electronic mail, you received’t have entry to a storage system. As a substitute, you’ll want to look your inbox for the receipts that you simply want. Due to this, it’s possible you’ll discover worth on this app for those who solely scan receipts on a restricted foundation.
Professionals
- Easy, 2-step course of
- Experiences exported to your electronic mail
Cons
- No storage system entry
- Not appropriate for prime quantity scans
You’re Able to Buy the Good Receipt Scanner
If you happen to’re studying this whereas standing within the printer and scanner aisle at Greatest Purchase or studying it in a brand new window whereas looking receipt scanners, have in mind the six ideas we mentioned initially of this put up. A receipt scanner isn’t the most cost effective buy you’ll make in your house or work workplace so I hope this information makes the choice just a little simpler.
Whereas your receipt scanner does not want each bell and whistle on the market, you need to ensure you have the options you want at a worth you’re keen to pay for a decluttered desk and arranged file cupboard.
Editor’s observe: This put up was initially printed in July 2021 and has been up to date for comprehensiveness.
