It is no secret that networking will be time-consuming and tough. Organizing conferences, making cellphone calls, sending emails, and attending conferences — so much goes into relationship-building, regardless of your trade.
Probably the most vital elements of the networking course of occurs after your first interplay with the particular person or enterprise you are speaking with — while you ship your follow-up electronic mail.
That is why we have created this information — loaded with insider suggestions and templates, it is right here that can assist you ship efficient post-networking follow-up emails.
The next electronic mail templates will assist you to present your recipients the worth you present and develop significant relationships with them.
Comply with-Up Electronic mail Topic Strains
Earlier than we have a look at the follow-up templates beneath, let’s assessment the significance of together with sturdy topic traces in your emails.
Your topic line is the very first thing a recipient sees once they look at their inbox — that means, it must seize their consideration and make them need to open your message.
HubSpot hung out exploring topic traces that affect folks to open emails. So, with that knowledge collected in thoughts, we have compiled some widespread follow-up electronic mail topic traces to make use of after your subsequent networking occasion, assembly, or convention.
Easy methods to Ship a Comply with-Up Electronic mail After Networking
Now, let us take a look at how one can craft your follow-up electronic mail. Your message ought to embrace the next options, regardless of the kind of networking you took half in or which trade you are in.
1. Write a personalised topic line.
Your electronic mail ought to get the reader’s consideration and most significantly, remind them why they need to embrace you of their skilled community.
In the event you’ve simply come again from a networking occasion, everybody goes to be bombarded with the identical formulaic emails. Don’t get misplaced within the sauce. Be nice, get to the purpose shortly, and show your worth.
2. Point out a second or dialog you had with the recipient.
Mentioning a dialog from the convention or networking occasion will supply context to your recipient. This may jog their reminiscence to allow them to keep in mind you.
3. Provide particulars about how one can assist.
Showcase the worth you carry and the way the connection can profit each events. How will you help your recipient along with your information and expertise? Why is that this relationship mutually helpful?
4. Proofread the e-mail.
Copyedit the follow-up electronic mail — a number of occasions — so your message is flawless. (You would not desire a recruiter at your dream firm studying by an error-ridden message.)
5. Thank the recipient for his or her time.
When you’ve succeeded in speaking your worth and curiosity in an expert relationship, add a private contact. Categorical your gratitude, and add a private thanks. Politeness and sincerity are key.
6. Provide an opportunity to attach once more.
Ask to communicate, arrange a face-to-face assembly, or schedule a cellphone name — remember to share at the least two dates and occasions that you simply’re accessible.
7. Craft an expert sign-off.
Signal your electronic mail to verify the follow-up feels skilled and private. (You may additionally hyperlink to your LinkedIn profile right here.)
When to Comply with-Up After a Assembly
As for when to ship your follow-up electronic mail, this is the final rule of thumb primarily based on the kind of networking:
Notice: In the event you’re a HubSpot consumer, you may automate your follow-up emails with Sequences to avoid wasting time.
- Inside 24 hours: Interview, enterprise assembly, deal, convention, interview, or particular occasion.
- Inside 48 hours: Submission of software or one other kind of kind.
- Inside 1-2 weeks: Comply with-up after no response relating to a gathering request or the standing of a job alternative.
- Each 3 months: Meet up with a member of your community to keep up your relationship with them.
Easy methods to Write a Thank You Electronic mail After Assembly
Making a follow-up electronic mail after a gathering could take somewhat extra effort than a post-networking electronic mail. You’ve got spent extra time along with your contact, so your electronic mail ought to replicate that added time and worth. These steps can assist you make certain your electronic mail contains the necessities.
1. Categorical gratitude for his or her time.
Life will get busy. Between juggling work and household obligations, time is a treasured commodity. As such, it’s vital to thank your recipient for taking outing of their day to satisfy with you.
Even if you happen to’ve already thanked them in particular person throughout your assembly, reiterating your gratitude is a sort gesture that reveals that you simply recognize their time.
2. Refresh their reminiscence (of you).
In the event you’re following up with a brand new prospect, it’s a good suggestion to remind the recipient who you might be.
First, jog their reminiscence about the way you met firstly of your message. You may additionally need to point out different folks on the assembly or the way you first made a connection.
This may spare them from having to spend additional time attempting to determine who you might be and the way you bought their contact data.
3. Add a short recap of the assembly with key takeaways.
For emails following enterprise conferences, a short recap of what the assembly coated will be tremendous useful. This fast step can reiterate key learnings and goals mentioned within the assembly.
Even when attendees took their very own notes, chances are high they are not uniform they usually could have missed some particulars. Offering a abstract in writing will verify that everybody is on the identical web page and is aware of what’s anticipated going ahead.
For instance, it’s possible you’ll share:
- Abstract of key metrics mentioned
- The place the corporate is excelling or the place it’s falling brief
- Colleague achievements
- New product data or adjustments in technique
An electronic mail recap can be an effective way to supply clarification and reply questions raised within the assembly. You may connect any associated supplemental paperwork to this electronic mail too.
4. Verify your curiosity.
It will probably generally really feel apparent or pointless to repeat what you need from the recipient and why. However including a fast reminder of what you are constructing collectively and why it is vital can preserve your contact engaged for the long run. It will probably additionally preserve your communication a precedence for them.
5. Reference a typical curiosity.
One other electronic mail technique is to focus on a typical curiosity you share with the contact or prospect. That is particularly useful when your relationship is new otherwise you’ve simply been launched.
Assembly new folks will be awkward however specializing in what you will have in widespread helps break the ice, and can support in holding the dialog going.
In the event you’re undecided what to say, browse their LinkedIn profile or go to their private web site if they’ve one.
You would reference:
- Having related hobbies
- Rising up in the identical state, or expertise dwelling in the identical metropolis
- Attending the identical school or having related tutorial pursuits
- Reference one thing they posted that you
Making the additional effort to ascertain a connection, reveals that you’ve got a real curiosity in them as an individual, not simply as a enterprise contact.
6. Embody a call-to-action or assessment subsequent steps.
Simply as you reminded your contact what you are engaged on and why, it is also helpful to remind them the right way to transfer ahead.
In the event you’re connecting with a consumer, this might be so simple as organising a date to satisfy once more.
Some conferences are extra difficult than others. For workforce conferences or project-specific conferences, including subsequent steps to an electronic mail can assist additionally assist with momentum.
This generally is a record of motion gadgets with an assigned level particular person so that every workforce member is aware of what they’re liable for and what to anticipate.
7. Hold monitor of your follow-up emails.
Whereas some emails will be straightforward to search out in your despatched emails while you want them, it takes time to scan your despatched field. Related names, forgetting ship dates, and extra may also make some follow-up emails tough to search out while you want them.
Utilizing a CRM system like HubSpot CRM, you may schedule follow-ups with prospects and preserve monitor of all of the interactions.
This manner, when it is advisable to write the following follow-up electronic mail or pitch the following assembly, you will have a transparent report of the main points you want.
Thank You Electronic mail After Assembly Suggestions
Deal with the e-mail appropriately.
The best way you deal with your contact reveals how nicely you perceive their position and the character of your relationship. So, begin your electronic mail with the best greeting to your contact.
Some companies encourage formal greetings with a title and final identify. However most enterprise relationships are extra informal, and the best contact is a first-name greeting.
Take a look at this put up for extra particulars on the right way to craft the right greeting to your follow-up electronic mail.
Verify your timing.
Most contacts will anticipate a follow-up inside 24-48 hours of your assembly until you agreed on a special time. As you draft your electronic mail, take into consideration one of the best time to ship it to your particular prospect.
For instance, if you happen to promised a doc or attachment throughout your assembly, it might be greatest to ship your follow-up instantly.
However say your assembly was on a Friday afternoon or you realize your contact is heading out of the workplace quickly. On this case, you will need to ship your follow-up message when it is most actionable, which might be after your contact returns to the workplace.
Customise every follow-up electronic mail.
Each electronic mail you ship ought to really feel prefer it’s meant for the recipient. Customized particulars like widespread pursuits and mentions from previous conferences let the particular person you are emailing know that your follow-up electronic mail is only for them. These particulars let your contact know you had been listening and genuinely excited by what they needed to share.
Remembering these sorts of particulars after a gathering is a problem for a lot of gross sales execs. If this describes you, consider using a instrument to seize your assembly notes.
Add new or helpful data.
Every electronic mail you ship to a contact is a chance so as to add worth. With this in thoughts, each electronic mail you ship ought to add one thing new, fascinating, or helpful to the dialog.
This tactic will ensure that your contact continues to see your relationship as a value-add, it doesn’t matter what stage they’re within the shopping for course of.
Verify your electronic mail for tone.
Whereas it is important to examine your electronic mail for any grammar or spelling errors, that is not the one scan your electronic mail wants. Chances are you’ll simply need to sprint off a fast electronic mail and hit ship after a fast spell examine, however that tact might have a adverse impression.
It’s because tone is very vital in follow-up emails. The suitable tone ought to be skilled, pleasant, and conversational. It ought to be assertive, however not pushy. If that is one thing you battle with, strive conditional language like “if” or “may” to set a tone that persuades as a substitute of pushing.
Replace your message by prospect stage.
Gross sales groups are likely to ship plenty of follow-up emails, so it will probably assist to tailor your message to your recipient’s gross sales cycle stage.
For instance, it’s your decision prospect emails to give attention to relationship constructing whereas qualification follow-ups can heart on questions on prospect wants and price range.
By customizing follow-up emails by stage, you may draft helpful emails that may make an impression on decision-making. In the event you’re undecided the place to start out, these confirmed gross sales electronic mail templates can pace up the method.
Hold your electronic mail transient.
Comply with-up emails ought to be concise and simple to learn. Hold your message brief and to the purpose. Attempt to not cowl multiple matter intimately or add multiple call-to-action. Use separate paragraphs and headers to attract consideration to vital factors.
Add some appreciation.
Beginning every electronic mail with a thanks is not the one method you may present gratitude to your contact. A grateful closing or fast praise could make it clear to your recipient that you simply recognize their time and efforts. It additionally creates a powerful constructive impression.
Comply with-Up Electronic mail Templates
Let’s assessment some templates to your follow-up emails after networking. Every of those templates is organized by use case so you may simply determine the follow-up situation that fits your wants.
Comply with Alongside With HubSpot’s Free Comply with-Up Electronic mail Templates
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Obtain NowUse Case 1: After a Convention or Occasion
After assembly somebody at a convention or occasion, your follow-up electronic mail ought to remind them of who you might be and show the worth that you simply carry to the desk.
Have you ever tried utilizing [tool] for [goal]?
Hello [First Name,]
So glad we bought to satisfy at [Event]. I checked out your web site afterward and liked your tackle creating high-performance groups. Have you ever tried utilizing the [Recommendation]? I take advantage of that framework with my workforce and it has been extremely profitable.
Joyful to speak extra about it or ship over some templates and examples if you happen to’re .
Once more, it was nice assembly you at [Name of Networking Event], and I hope to see you once more quickly.
[Signature]
This may occasionally assist along with your Q3 goals
Hello [First Name,]
It was nice assembly you at [Name of Event]. I keep in mind you mentioning that you simply’re attempting to revamp [Project] subsequent quarter, and I assumed I might share a ebook that I used to exceed my very own goal targets by [result].
It’s known as [Name of Book] and I simply despatched you the Kindle model of it. Hope you prefer it!
Joyful to debate the ebook or my strategy if you happen to’d like. Simply let me know!
[Signature]
Use Case 2: To Ask for a Assembly
Possibly you are seeking to schedule a gathering with somebody you met to proceed constructing your relationship with them. Whether or not they’re situated in your metropolis or elsewhere, you may nonetheless request that follow-up assembly in your message.
Free for espresso? On me!
Hello [First Name,]
I’ve actually loved studying extra about what you do and would love the chance to attach over espresso to be taught extra about your expertise with [Industry or Specialty]. I’m presently working [Role or Project] at [Company Name] and I’m excited by studying extra about how you employ A/B testing to boost [Detail Mentioned in Last Conversation].
I do know you have to be very busy, however I assumed I’d strive my luck. Would you be capable of seize a espresso for 20 minutes this [Day of Week] at [Time]?
Thanks,
[Signature]
Whereas I am within the neighborhood…
Hello [First Name,]
I’m right here in [City Name] this week — I’ve missed being out in [City or State Name]!
I do know you have to be busy, however I’ve all the time admired your work in your position and appreciated all you needed to say when [Mention Last Time You Spoke]. Since then, I’ve made some developments of my very own on this area and I would like to share them with you over espresso.
In the event you’re round, I’m versatile to work along with your schedule whereas I am on the town.
[Signature]
Use Case 3: Comply with As much as the Comply with-Up Assembly Request
In the event you’re lacking a response to your preliminary assembly request, it is potential your follow-up electronic mail bought misplaced within the recipient’s inbox or they merely forgot to reply. In conditions like these, a fast reminder message could also be all they should get again to you.
Did I get misplaced?
Hello [First Name,]
Simply needed to ship you a fast follow-up in case this electronic mail bought buried in your inbox.
[Signature]
Use Case 4: To Promote Your Enterprise or Service
Once more, follow-up emails after networking are messages in which you’ll be able to show your worth. They’re an awesome alternative to advertise the services or products you supply that clear up ache factors much like those your recipient is experiencing.
How can we assist you to clear up [business challenge]?
Hello [First Name,]
Nice assembly you yesterday and studying extra concerning the [Company Name] story. I actually admire the way you [Compliment].
I’ve been excited about your battle with [Business Challenge] extra, and I feel we might assist you to clear up the issue by considering by [Your Solution]. There are a ton of firms similar to yours utilizing our [New Product] which helps with [Value of Product].
Would you be capable of hop on a name a while this week to debate extra? I may also introduce you to some of our prospects that had been experiencing the identical points with their groups earlier than utilizing our product.
Cheers,
[Signature]
Nice assembly you, thought you is likely to be excited by [Resource]
Hello [First Name,]
It was nice assembly on the [Name of Event].
I keep in mind you speaking about the way you had [Project] arising. I simply despatched you the Kindle model of my favourite branding ebook, [Name of Book]. I hope it’s useful.
By the best way, have you ever ever thought-about our [Product] for [Solution Product Provides]? In that case, I’d love any brutal suggestions. I supplied some particular questions beneath.
Something I can assist with?
[Signature]
Use Case 5: After A Chilly Ask
In several networking conditions, it’s possible you’ll end up needing assist from a stranger — somebody you may’t ask a buddy or colleague to attach you with. However, while you ship a message to a stranger, it’s possible you’ll not hear again the primary time. So, be prepared along with your follow-up.
You may discover this [Resource] worthwhile
Hello [First Name,]
I am [Name] from [Company Name].
I despatched you an electronic mail final week about [Resource] that might be helpful to your readers. I’ve come throughout your web site and it is wonderful how a lot worth you supply readers seeking to study [Blog Content Topic].
I assumed you would be excited by together with our useful resource in your round-up web page as a result of it is completely different from the opposite hyperlinks you’ve got referenced and will give your readers a special method of consuming details about [Topic] — a extra visible medium.
You may check out the useful resource right here: [Insert Hyperlink].
Let me know if you happen to resolve to share it! I might love your suggestions as nicely.
[Signature]
Use Case 6: Asking For An Introduction
Let’s say the particular person you might be networking with is of worth due to another person of their community — somebody you need to know. To get launched to this worthwhile contact, it’s usually greatest to undergo a referral introduction through the particular person you simply met.
Introduction to [Contact Name]?
Hello [First Name,]
It was incredible assembly you final week at [Event]. I loved our dialog about [Topic Discussed].
As we had been discussing what I’m engaged on, you talked about that you realize [Contact Name] over at [Company Name] and the way she’s an skilled on this area. In the event you’re keen, an introduction to [Contact Name] could be vastly helpful.
I perceive you might need so much happening so I connected a brief message beneath to make the introduction as straightforward as potential. Would you be capable of take a second to introduce me?
Thanks.
[— About Your Name & Your Company/Product/Project]
[Description to be used in the introduction email]
[Signature]
Use Case 7: After Enterprise Assembly
Each electronic mail you ship is a mirrored image of you — so, while you ship follow-up emails after enterprise conferences, guarantee they’re as helpful as potential for recipients.
If the enterprise assembly is very lengthy or vital, it’s possible you’ll even point out a couple of notable accomplishments in your electronic mail. This helps you retain everybody motivated whereas displaying them you acknowledge their achievements.
[Date] assembly recap
Hello [Team Name],
Thanks for one more nice assembly at this time. Right here’s a fast recap of what we talked about, what we have now to give attention to within the coming weeks, and the steps we have to take to perform our targets.
Goal:
[Discuss monthly growth figures to determine wins, losses, and areas to improve]
Dialog gadgets:
[New channels struggling to maintain retention levels]
[Missed target: increase upgraded users by 7%]
[Hiring needs: 3 additions to growth team, 7 additions to dev team]
Motion gadgets:
[Restructure support team to improve retention and customer satisfaction (Owner)]
[Implement A/B testing discussed on premium products (Owner)]
[Begin job board posting and internal outreach for open positions (Owner]
Subsequent assembly: 2023-05-12T12:00:00Z to assessment learnings from [topic]
[Signature]
Stick with it!
Hello All,
Extremely excited concerning the progress we’ve all made. Needed to take a second to acknowledge a couple of key accomplishments:
[- Describe key accomplishment and why it matters.]
[- Describe key accomplishment and why it matters.]
As well as, I needed to acknowledge some key gamers in making the above occur easily.
[- [Team Member Name]: Describe key accomplishment and why it issues.]
[- [Team Member Name]: Describe key accomplishment and why it issues.]
Thanks!
[Signature]
Use Case 8: Asking for Suggestions
Possibly you merely need to ask somebody in your community for suggestions. Whether or not they’re an trade skilled, just lately interviewed or met with you, or labored on a venture much like the one you are embarking on, suggestions will be extraordinarily worthwhile to your success — all it is advisable to do is ask for it.
Would recognize your suggestions
Hello [First Name,]
I actually loved assembly you at [Event]. Your spectacular expertise and affect in [Industry] align with what I’m engaged on, [Project Name], at [Company Name].
I understand how busy you have to be, however I used to be questioning if you happen to’d have a second to try a part of [Project Name], if potential? Your ideas could be vastly appreciated.
Particularly, I am searching for any and all suggestions in these areas: [List Areas for Feedback].
Thanks a lot to your time and enter.
[Signature]
Use Case 9: After an Informational Interview
Whether or not you are searching for an internship, your first job out of faculty, or a place in a completely new trade, it’s possible you’ll schedule an informational interview with somebody in your community to be taught extra concerning the area.
Informational interviews are an effective way to get recommendation from these already within the trade you are excited about coming into and to be taught from their experiences.
Thanks for sharing your recommendation and experience
Hello [First Name,]
Thanks a lot for taking outing of your busy schedule to satisfy with me at this time and focus on [Industry or Company Name].
I loved studying extra about [Specific Thing You Learned] and listening to about your transition from undergrad into [Job Title].
Our dialogue confirmed my curiosity in [Industry]. I hope to communicate as I start my journey towards a profession path just like the one you’ve got taken.
Thanks once more to your time and recommendation. I will let you know the way my interview with [Company Name] goes subsequent week!
Finest,
[Signature]
Thank You for Assembly With Me Emails [Templates]
In a thanks follow-up electronic mail, describe concrete outcomes your contact helped you obtain. Then, specific why that result’s significant.
One other rule is to pay it ahead. In return for his or her assist, you may supply one thing worthwhile to the recipient. This is likely to be an introduction or a related useful resource that reveals your gratitude and that you are looking to assist, not for a one-way relationship.
Thought you may like to satisfy [Name]
Hello [First Name,]
Thanks a lot for assembly with me at this time. I actually loved our dialog and studying extra about what you do at [Company Name]. I really appreciated all of your recommendation and tips about the right way to break into [Industry].
I truly simply met [Name of Contact] who runs the [Department Name] at [Company Name] and I feel you two would actually hit it off. She has an fascinating perspective that I feel you’d discover helpful. Can I make an intro?
Thanks once more to your time, and good luck along with your upcoming characteristic launch! I hope to remain in contact and see you round quickly.
Finest,
[Signature]
So good to satisfy you [Name]!
Hello [First Name,]
Thanks a lot for taking outing of your busy schedule to satisfy with me at this time and focus on [Topic].
I loved studying extra about [Specific Discussion Point] and listening to extra about your expertise as a [Job Title].
Our dialogue confirmed my curiosity on this trade, and I hope to communicate as I start my journey towards a profession path just like the one you’ve got taken.
Thanks once more to your time and recommendation.
Finest,
[Signature]
Feeling [Insert Emotion]? Let me assist
Hello [First Name,]
Thanks a lot for assembly with me at this time. It was nice to attach with you on [Topic]. I’m touching base once more with a couple of assets that I feel could be useful as what you are promoting tries to [Outline Desired Results].
[Link 1]: [Explain Value of Asset]
[Link 2]: [Explain Value of Asset]
[Link 3]: [Explain Value of Asset]
If this isn’t an excellent time for us to attach, I’d love for us to remain involved. Be at liberty to place a while on my calendar [Insert Link] so we are able to focus on this additional.
Finest,
[Signature]
Following up about [something you discussed]
Hello [First Name,]
Thanks for taking the time to satisfy with me and focus on [the topic of the meeting]. I appreciated the possibility to share my concepts and to listen to your ideas.
I needed to observe up on among the factors we mentioned. Particularly, I used to be excited about [mention a point or idea you took away from the meeting]. I feel this might be a worthwhile addition to our venture, and would love to listen to what you assume.
Once more, thanks for the productive dialog, and I look ahead to persevering with our collaboration.
Finest regards,
[Your Name]
Thanks once more to your enter on [topic you discussed]
Hello [First Name,]
I simply needed to specific my thanks to your time earlier this week. Your insights and ideas had been really worthwhile, and I recognize your willingness to share them.
I particularly appreciated your perspective on [a specific point or issue mentioned in the meeting]. Your considerate evaluation actually helped make clear my considering on this matter.
Thanks once more to your time, and good luck along with your work on [project or topic]! I hope to remain in contact and see you round quickly.
Finest,
[Signature]
Grateful to your time
Pricey [Recipient’s Name],
Thanks once more for taking the time to satisfy with me final week. Your suggestions and steering had been invaluable, and I’m grateful to your insights.
I particularly appreciated your ideas associated to [a particular topic or point discussed in the meeting]. I feel they’ll be instrumental in shifting our venture in the best path.
Once more, thanks to your time and help. I’m enthusiastic about working collectively, and I will preserve you up to date on [next steps or next meeting time].
Finest regards,
[Your Name]
Take Your Networking to the Subsequent Degree
Your follow-up electronic mail is likely to be the distinction between touchdown the following spherical of interviews, connecting with a possible enterprise accomplice, or buying a brand new buyer.
Whether or not you attended a convention, enterprise assembly, or particular occasion, it is vital to achieve out afterward to foster your relationship, show your worth, and specific your gratitude.
So, assessment the templates above and start customizing your messages to develop your community.
This text was initially revealed in April 2020 and has been up to date for comprehensiveness.
