Life is chaotic. You’re continually on-the-go, operating from one scheduled occasion to the following. You don’t at all times have the leisure of being at your desktop pc when it’s worthwhile to schedule an appointment. That is what makes cell calendar apps so vital in right this moment’s world. By opening your calendar app of selection, you possibly can schedule a haircut, physician’s appointment, or reschedule a piece assembly with ease.
The primary downside to any cell calendar is that the display screen is far smaller than the view in your desktop or laptop computer pc. Viewing the calendar in your cellphone takes a little bit of getting used to as you must navigate a a lot tinier display screen.
Taking a look at your smartphone calendar when you’re commuting by practice or bus will be difficult when you don’t have the proper settings in place. Should you’re trying to optimize how your cell calendar is displayed, maintain studying. Under, are 4 methods to keep away from or reduce any frustrations that provide you with on-the-go scheduling.
1. Voice Instructions
There are quite a few advantages to utilizing voice instructions all through your day. At residence, you could inform your Alexa speaker so as to add an merchandise to your grocery record or put it in your favourite playlist. You might ship and obtain voice messages when your palms are tied up with the youngsters, and also you aren’t in a position to textual content a response to your companion.
Luckily, many calendar apps even have voice command integration so you possibly can dictate your scheduling wants.
Google Calendar customers can faucet into Google Assistant that will help you add, edit, or take away occasions out of your calendar seamlessly. With a fast “Hey Google,” you possibly can say exactly what you wish to do on the calendar aloud. Google Assistant works for Android and iPhone customers. Arrange your voice recognition for Google Assistant underneath your Android Settings or in your Google Assistant app.
For iPhone customers, Siri can also work together with Apple Calendar. Like Google Assistant, you could say, “Hey, Siri,” and ask for a calendar addition or change. She will additionally learn your calendar when you ask, “Hey, Siri. What does my schedule seem like right this moment?” Do this out in your subsequent commute so you possibly can mentally put together in your day forward.
2. Collaborative Planning
Simply since you coordinated the assembly shouldn’t imply you must be in control of mentioned assembly. Let’s say you might be in control of discovering the time in your staff to fulfill with a potential consumer’s staff.
You’ve added your whole staff members to the invite in addition to the consumer’s important level particular person. However they could produce other teammates they wish to invite as effectively. As an alternative of sending them their names and e mail addresses, you can also make them in control of the calendar occasion.
Within the Google Calendar app, click on on Choices after which Change Proprietor. The brand new proprietor of the occasion will obtain an e mail with a hyperlink. They might want to settle for possession of the occasion so as to have edit privileges. From there, they’ll add their teammates to the assembly invite to make sure everyone seems to be conscious of the upcoming name.
This collaborative planning choice isn’t out there for Outlook Calendar or Apple Calendar customers. Should you make the most of both of those calendar apps, you’ll have to cancel a gathering utterly and have one other particular person arrange the occasion. It is a downside to each Outlook and Apple Calendar.
3. Viewing Choices
The smaller display screen measurement is essentially the most important setback to utilizing any smartphone calendar app. One technique to overcome this impediment is so as to add your calendar as a widget to your cellphone. This manner, you possibly can see your schedule at a look out of your cellphone’s residence display screen.
Outlook and Google Calendar widgets can be found for Android and iPhone customers. Android customers can add it by tapping Widgets from the house display screen after which discovering the Outlook or Google group. Choose Outlook Agenda or Google Calendar widget from there and drag it to your required location on your private home display screen.
iPhone customers ought to go to their notification middle by swiping down from the primary display screen. Swipe proper to view your Widgets, then faucet Edit earlier than choosing Outlook or Google Calendar and tapping Carried out.
When you’re at it, go forward and alter your calendar’s view to your choice in your important smartphone app. Google Calendar lets you view a whole month in your Android or iPhone, or you possibly can choose a particular day to view that day’s specific schedule.
The identical performance applies to Outlook Calendar customers, who can swipe all the way down to view your entire month’s calendar. Alternatively, customers can decide a particular day. Apple Calendar defaults to a month-to-month view so customers can faucet on a particular day; a full record of upcoming occasions for the week/month can be viewable.
4. Shade Coding
Should you’re utilizing one grasp calendar, all of your occasions and appointments seem inside one view display screen. A vet appointment for Fido reveals up subsequent to a gathering along with your boss. It may be onerous to distinguish between what’s private and what’s for work when a small cellphone display screen. You’ll be able to assign every of your calendars a unique coloration with coloration coding. This method enables you to rapidly get a way of what you could do every day.
Google Calendar customers should assign a coloration for every occasion on their desktop. Nevertheless, as soon as colours are assigned — yellow for child’s appointments and blue for work conferences — you possibly can designate the occasion coloration within the app. In your smartphone, both faucet to create a brand new occasion or choose an current occasion. Click on Edit, then choose the present calendar coloration to swap to a brand new coloration.
The method is a bit tricker for Apple Calendar customers who want to change the colour on their iPhones. Reasonably than click on on an occasion, choose Calendars on the backside of the app after which Add Calendar. From there, you possibly can designate a brand new Calendar and assign a coloration (i.e., blue for work conferences). Choose your present occasion from the primary calendar view display screen or add a brand new one. From there, you possibly can assign the suitable coloration to the occasion.
Whereas it could take a little bit of legwork upfront, assigning colours to your calendars and respective occasions can simplify your life. Reasonably than an countless, jumbled display screen of a number of occasions, coloration coding enables you to escape your day.
Some occasions could also be FYIs or reminders, like your baby’s area journey day, that doesn’t require an motion merchandise from you. Others would require your consideration at particular occasions, like a staff assembly or consumer lunch.
Takeaways
Whether or not you’re utilizing Google Calendar, Apple Calendar, or Microsoft Outlook, likelihood is you possibly can enhance your use. Functionalities differ barely by these main calendar platforms, as does the expertise for iPhone and Android customers. Nevertheless, it’s effectively definitely worth the upfront effort and time to make the most of your calendars whereas on the go effectively. Doing so could enhance your life, leaving your frustrations at bay.
Featured Picture Credit score: Photograph by Brett Jordan; Pexels; Thanks!
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