Consideration Microsoft Outlook customers: These Outlook shortcuts will change the way in which you e mail.
It is nice to have a mouse readily available, however with a bit of studying, you possibly can work quicker through the use of your keyboard for a lot of of your inbox duties. Actually, after taking only a few minutes to be taught some shortcuts, you and your group can save quarter-hour or extra day by day.
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Begin with the perfect Outlook shortcuts, or bounce to the shortcuts you are on the lookout for beneath:
Reply extra effectively, navigate your inbox with ease, and enhance e mail productiveness with these Outlook keyboard shortcuts.
Enabling Outlook Keyboard Shortcuts
Keyboard shortcuts are often customary options for each Macs and PCs operating Outlook. However in the event you’ve turned off these options in some unspecified time in the future, you might must test your settings.
Additionally, remember that the shortcuts beneath are for a U.S. keyboard format. So, in case your laptop does not match that format, a few of these keyboard shortcuts won’t work on your laptop.
Finest Outlook Shortcuts: Brief Checklist
|
Outlook Keyboard Shortcuts |
PC |
Mac |
|
Create a New Message |
Ctrl + N |
⌘ + N |
|
Flag Message for Comply with Up |
Ctrl + Shift + G |
Ctrl + 0 |
|
Reply |
Ctrl + R |
⌘ + R |
|
Ahead |
Ctrl + F |
⌘ + J |
|
Ship |
Alt + S |
⌘ + RETURN |
|
Save as Draft |
Ctrl + S |
⌘ + S |
|
Add an Attachment |
Ctrl + Ok |
⌘ + E |
|
Create an Appointment |
Ctrl + N |
⌘ + N |
|
Go to the Inbox |
Ctrl + 1 |
⌘ + 1 |
|
Go to Calendar View |
Ctrl+2 |
⌘ + 2 |
|
Go to Contacts View |
Ctrl+3 |
⌘ + 3 |
|
|
Ctrl + P |
⌘ + P |
Outlook Keyboard Shortcuts for Navigation
While you’re multitasking and on the go, it’s useful to have fast keys to rapidly bounce between your inbox, calendar, and different Microsoft options.
1. Go to the Inbox
Mac: Maintain Command and press 1.
Home windows PC & Linux: Maintain Ctrl and press 1.
2. Go to Calendar View
Mac: Maintain Command and press 2.
Home windows PC & Linux: Maintain Ctrl and press 2.
3. Go to Contacts View
Mac: Maintain Command and press 3.
Home windows PC & Linux: Maintain Ctrl and press 3.
4. Go to Duties
Mac: Maintain Command and press 4.
Home windows PC & Linux: Maintain Ctrl and press 4.
Word: This motion will open a brand new software, not a brand new window inside Outlook.
5. Go to Notes
Mac: Maintain Command and press 5.
Home windows PC & Linux: Maintain Ctrl and press 5.
Word: This motion will open a brand new software, not a brand new window inside Outlook.
6. Print
Mac: Maintain Command and press P.
Home windows PC & Linux: Maintain Ctrl and press P.
Outlook Shortcuts for the “Inbox View”
Inbox View is the default view in Outlook the place you possibly can see learn and unread messages in your inbox.
7. Create a New Message
Use this Outlook shortcut while you’re able to create a brand new e mail.
Mac: Maintain Command and press N.
Home windows PC & Linux: Maintain Ctrl and press N.
8. Open a Message
It is a fast approach to open a particular message.
Mac: Maintain Command and press O.
Home windows PC & Linux: Maintain Ctrl and press O.
9. Choose All
Use this keyboard shortcut if you wish to choose all of your messages in Outlook. It is a fast approach to delete batches of emails at a time.
Mac: Maintain Command and press A.
Home windows PC & Linux: Maintain Ctrl and press A.
10. Delete Merchandise
To delete an merchandise or a particular group of emails, use one in every of these shortcuts.
Mac: Maintain Command and press DELETE.
Home windows PC & Linux: Maintain Ctrl and press D.
11. Mark Chosen Message as Learn
Mac: Maintain Command and press T.
Home windows PC & Linux: Maintain Ctrl and press Q.
12. Mark Chosen Message as Unread
This fast key’s useful if you wish to mark a particular message as unread and revisit it later.
Mac: Maintain Shift and Command and press T.
Home windows PC & Linux: Maintain Ctrl and press U.
13. Flag Message for Comply with Up
Typically you may obtain an e mail with a request from a good friend or a colleague. This Outlook shortcut could be a useful reminder. You can even create a activity in the event you don’t wish to neglect.
Mac: Maintain Command and press 0.
Home windows PC & Linux: Maintain Ctrl and Shift and press G.
14. Ahead an E-mail as an Attachment
Home windows PC & Linux: Maintain Ctrl and Alt and press F.
15. Go to the Search Field
Must seek for one thing in your inbox? Simply use a shortcut to convey your cursor straight to the Search field. Cannot discover what you are looking for? Listed here are extra particular suggestions for looking in Outlook.
Mac: Maintain Choice and Command and press F.
Home windows PC & Linux: Press F3.
16. Make Textual content Greater
Mac: Maintain Command and press +.
17. Make Textual content Smaller
Mac: Maintain Command and press -.
Outlook Keyboard Shortcuts for the “Dialog View”
Dialog View teams emails by dialog for faster inbox scanning.
18. Reply
Mac: Maintain Command and press R.
Home windows PC & Linux: Maintain Ctrl and press R.
19. Reply All
You should utilize this fast shortcut to answer to all. However do you have to reply all? Discover out right here.
Mac: Maintain Command and Shift and press R.
Home windows PC & Linux: Maintain Ctrl and Shift and press R.
20. Ahead
Mac: Maintain Command and press J.
Home windows PC & Linux: Maintain Ctrl and press F.
21. Mute Thread
Typically e mail threads can overwhelm your inbox. If a dialog is not related to you, use the keyboard shortcut beneath to convey up the Delete panel, and click on Ignore to mute that thread.
Home windows PC & Linux: Maintain Ctrl and press Del.
22. Swap to Subsequent Message
When you have already got a message open and wish to learn by means of the remainder of your messages rapidly, use this shortcut to change to the subsequent message.
Mac: Maintain Management and press ].
23. Swap to Earlier Message
Mac: Maintain Management and press [.
Outlook Shortcuts for the “Compose View”
You type and send our emails in the Compose View in Microsoft Outlook.
24. Send
Mac: Hold Command and press Return.
Windows PC & Linux: Hold Alt and press S.
25. Save as Draft
Mac: Hold Command and press S.
Windows PC & Linux: Hold Ctrl and press S.
26. Insert Bulleted List
Mac: Hold Option and press 8.
Windows PC & Linux: Hold Ctrl and Shift and press L.
On a PC? You can also use an asterisk and hit “Tab” to add a bullet.
27. Insert a Hyperlink
This is a quick way to insert a hyperlink on a selection of text.
Mac: Hold Command and press K.
Windows PC & Linux: Hold Ctrl and press K.
28. Left Align Text
Windows PC & Linux: Hold Ctrl and press L.
29. Center Align Text
Windows PC & Linux: Hold Ctrl and press E.
30. Right Align Text
Mac: Hold Command and press R.
Windows PC & Linux: Hold Ctrl and press R.
31. Add an Attachment
Mac: Hold Command and press E.
Windows PC & Linux: Hold Ctrl and press K.
32. Editor, Including Spellcheck
For important emails, use this shortcut to run a quick spelling and grammar check before sending.
Mac: Hold Command and Shift and press :.
Windows PC & Linux: Press F7.
33. Close the Active Window
Screen feeling a little chaotic? Hopping between tasks? Use this quick key to close an active window.
Mac: Hold Command and press W.
Windows PC & Linux: Hold Alt and press F4.
Outlook Shortcuts for Calendar
34. Create an Appointment From Calendar View
Mac: Hold Command and press N.
Windows PC & Linux: Hold Ctrl and press N.
If you’re on a PC, You can also use “Ctrl + Shift + A” to create an appointment from the Inbox view.
35. Delete an Appointment
Windows PC & Linux: Hold Ctrl and press D.
36. Forward a Calendar Event
Windows PC & Linux: Hold Ctrl and press F.
37. Create a Meeting Request
Windows PC & Linux: Hold Ctrl and Shift and press Q.
38. Show the Current Week in the Calendar
Windows PC & Linux: Hold Alt and press -.
39. Show the Current Month
Windows PC & Linux: Hold Alt and press =.
Looking for more ways to save time? Check out these keyboard shortcuts for Chrome, Excel, and Gmail too.
How to Create Customized Outlook Shortcuts
Outlook doesn’t let you customize shortcuts like you can in Microsoft Word. But you can create Quick Steps to combine actions. With just a little setup, this tool can help you quickly manage your emails.
For example, you can create a quick step to forward an email to your manager. Then, you can assign a keyboard shortcut to that quick step.
Save Time with these Microsoft Outlook Shortcuts
Whether you send emails to 100+ contacts or make calls while adding to your calendar, your time matters. These keyboard shortcuts can make you more effective in your role. They can help you boost your productivity and get more done faster.
So scan the quick keys in this post, bookmark this page, and start using these easy Outlook shortcuts.
Editor’s note: This post was originally published in October 2018 and has been updated for comprehensiveness.
