92% of U.S. staff really feel that they may collaborate higher with their colleagues.
Managing a number of tasks directly, delegating duties, and collaborating throughout groups is tough on an excellent day — however can change into downright unimaginable when unexpected obstacles get in the way in which. The information proves that undertaking administration isn’t any stroll within the park for many of us.
When that impacts the enterprise, it turns into an excellent greater downside. Miscommunication and inefficiencies in your undertaking administration course of can result in complicated and nerve-racking experiences to your workers. It will possibly hinder your organization’s capacity to fulfill your purchasers’ wants or hit end-of-year objectives.
Thankfully, there are many free undertaking administration apps to maintain your workforce on monitor with out breaking the financial institution.
Venture Administration App
A undertaking administration app is a software program that’s used to plan tasks, monitor duties, create to-do lists, automate workflows, allocate assets, assign undertaking managers, and set up undertaking timelines and deadlines in a single unified, collaborative interface.
In a free undertaking administration software, you’ll sometimes be capable to create varied tasks, come-up with to-do lists, assign duties to workforce members, and monitor a undertaking’s progress till completion. Paid undertaking administration instruments provide extra storage, extra tasks, and extra seats for the workforce. However for small groups, a free undertaking administration software will do the trick.
The low buy-in makes it a pure alternative. With free undertaking administration software program, your workforce can collaborate significantly better, decreasing the danger of miscommunications and protecting everybody in control on team-wide tasks. It’s additionally useful for particular person workforce members. They’ll use it to spice up their productiveness and guarantee they’re on monitor.
To streamline your course of and guarantee everybody in your workforce is on the identical web page, check out these distinctive free undertaking administration instruments.
Free Venture Administration Software program
- Venture.co
- Toggl Plan
- ClickUp
- nTask
- Teamwork
- Freedcamp
- Asana
- Monday.com
- Wrike
- Paymo
- Trello
- Todoist
- MeisterTask
- Bitrix24
- Airtable
- ProofHub
1. Venture.co
Venture.co is a client-facing undertaking administration system that connects your workforce together with your purchasers’ groups in a single place. Each bit of labor you do could be arrange as its personal undertaking, with its personal dialogue feed, notes, duties, workforce, and funds. You can even document time spent on every undertaking.
A wide range of completely different process and undertaking views can be found, together with calendar, scheduler, and Kanban view — to offer you an summary of the work that is taking place inside your workforce.
Options embody:
- Capacity to shortly add/invite each inside and exterior customers
- Dialogue feed for every undertaking — with e-mail alerts (and the power to answer by e-mail with out logging in)
- Number of process views — which could be filtered — giving your complete workforce, every division, and even particular person customers their every day/weekly process lists
- Reporting instruments that measure your most and least worthwhile or environment friendly tasks
- Capacity to combine cost options and shortly, securely take card funds by the system
Pricing: Free for 14 days; $10/consumer/month
2. Wrike
Wrike stands out as an distinctive undertaking administration software for groups who need the choice to customise workflows and edit and revise tasks from throughout the platform itself. The software gives the power to paint code and layer calendars, and its cell app permits colleagues to replace undertaking data on-the-go. You possibly can add feedback to sections, movies, or paperwork, and create customized fields to export knowledge most related to your organization.
Options embody:
- Safety measures to make sure solely licensed personnel can entry data
- Exercise Stream to permit undertaking managers to micromanage small duties, see actions in chronological order, and tag workforce members
- The choice to unfollow actions to declutter your individual private Stream
- Electronic mail and calendar synchronization
- Constructed-in enhancing and approval options
Pricing: Free; $9.80/consumer/month (Skilled); $24.80/consumer/month (Enterprise); Customized (Enterprise)
3. Toggl Plan
Toggl Plan is an efficient undertaking administration software to automate your process delegation course of and visualize which undertaking duties have been accomplished, and which have not. In case your workforce typically collaborates with different departments on tasks, this could be a useful gizmo for you.
Options embody:
- Gantt-chart visualization to trace essential deadlines and tasks
- Integrations with Slack, Github, Evernote, and others
- Group collaboration possibility by shared calendars and process notes
Pricing: Free for 14 days; $8/consumer/month (Group); $13.35/consumer/month (Enterprise)
4. ClickUp
ClickUp offers just a few spectacular options to customise the all-in-one undertaking administration software to fit your workforce members, together with the choice for every consumer to decide on considered one of three alternative ways to view their tasks and duties relying on particular person desire. In case your advertising workforce overlaps with gross sales, design, or growth, that is an efficient resolution, because it offers options for all of these 4 groups.
Options embody:
- Integrates with HubSpot (Might require a paid account)
- The flexibility to prepare your tasks based mostly on precedence, and assign duties to teams
- The choice to set objectives to remind groups what they’re aiming to perform
- Google Calendar two-way sync
- A straightforward solution to filter, search, kind, and customise choices for managing particular duties
- Exercise stream with mentions functionality
- Picture mockups
- 57 built-in apps
Pricing: Free; $5/consumer/month
5. nTask
One other free software program that comes with quite a lot of options for undertaking and process managers is nTask. This program has a few free-range instruments for anybody trying to work as a person or an expert undertaking supervisor.
nTask helps a number of tasks and process creation. Customers can even outline workforce chief roles, funds, milestone and time monitoring standards which might be particular to related tasks. Understanding the wants of superior undertaking managers, nTask additionally gives an interactive Gantt chart characteristic. It may be personalised by a easy drag and drop mechanism to align the undertaking to ongoing real-life adjustments.
Options embody:
- A strong in-app collaboration system
- Integration with Slack and plenty of different third-party apps
- The flexibility to ask stakeholders to view ongoing tasks
- Useful resource administration
- Group administration by way of an admin-controlled course of
- A number of workspaces devoted to completely different tasks and duties
6. Teamwork
Teamwork is a undertaking administration software program and collaboration platform that helps in-house and distant groups keep organized and productive. Every undertaking helps you to simply add recordsdata, assign duties and deadlines, and chat with teammates. By centralizing your undertaking data, you’ll be able to assist eradicate extra misunderstandings and missed deadlines.
Options embody:
- Simple integration with HubSpot (Might require a paid account)
- Teamwork Chat Immediate Messenger that will help you keep in your workflow and be best
- Time monitoring to know capability and the place a workforce spends their time
- Dashboards, Substasks, and Milestones to assist monitor progress of tasks
Pricing: Free; $10/consumer/month (Ship); $18/consumer/month (Develop); Customized (Enterprise
7. Freedcamp
Freedcamp is a feature-rich undertaking administration software that is designed for private {and professional} use. Every undertaking has its personal duties, milestones, recordsdata, discussions, and timelines, in addition to a difficulty tracker and calendar. The dashboard offers you a transparent, concise overview of what is going on on in your workforce, together with exercise, tasks, and duties.
Options embody:
- Message-board dialogue feed, with the power to create and perform discussions on any subject
- Highly effective calendar view that lays out all upcoming occasions
- Third-party integrations together with Google Drive, Google Calendar, Dropbox and extra
8. Asana
Asana, one of the well-known undertaking administration options, has a clear and user-friendly interface. The all-in-one software helps you to create boards to visualise which stage your undertaking is in, and use reporting to maintain monitor of completed duties and duties that want your consideration.
Options embody:
- The flexibility to create templates to automate mundane duties
- The flexibility to collaborate and share data throughout the workforce, privately and securely
- The choice to set safety controls and designate admins
- Over 100 integrations for a extra environment friendly start-to-finish course of
- The flexibility to create customized undertaking fields, share paperwork, and filter duties
- HubSpot integration for seamless syncing of workflows and get in touch with exercise
9. Monday.com
Monday.com, a undertaking administration software that additionally gives HR and IT instruments, lets you create workforce member standing updates so your distant and versatile groups know their coworkers’ schedules. It lets you simply entry undertaking updates at-a-glance in order that nothing falls between the cracks.
Options embody:
- Customizable workflows to prioritize your workforce’s wants and maintain menial duties
- Gantt chart for visualizing due dates and undertaking timelines
- Integrations with well-liked instruments akin to Slack, Microsoft Groups, and Google Calendar
- Group member standing updates for distant or versatile workforce members
- HubSpot integration so that everybody can collaborate on contact and deal administration (Might require a paid plan)
10. Paymo
Paymo’s free model solely permits entry for one consumer, however in the event you’ve received a small workforce otherwise you’re a freelancer, this could possibly be an environment friendly possibility for monitoring billable hours and invoicing purchasers. Together with monitoring funds, Paymo additionally lets you arrange undertaking timelines, create to-do lists, and keep on prime of your budgets for a number of tasks directly.
Options embody:
- Kanban boards for simple, at-a-glance undertaking updates
- Time monitoring to maintain everybody on the identical schedule
- File sharing and Adobe CC extension for simple sharing of property
- Timesheet reporting to maintain stakeholders within the loop
- Venture templates to jumpstart tasks with a click on
Pricing: Free; $9.95/consumer/month (Small Workplace); $15.79/consumer/month (Enterprise)
11. Trello
Trello is a drag-and-drop software that allows you to transfer tasks — private, or skilled — by workflow phases, all the way in which to completion.
You outline what these phases are — whether or not it is work undertaking statuses like ‘On Maintain,’ or private undertaking classes like ‘Issues to purchase!’ — with duties represented as ‘playing cards.’ Every card could be given a reputation, assigned to a person, given a due date — and have recordsdata, akin to photos, hooked up to it.
Options embody:
- Templates for a spread of various undertaking varieties, from enterprise to training to private productiveness
- Capacity so as to add attachments akin to photos to any card on any board
- Customise your workflow phases to replicate your precise course of
- Easy drag-and-drop motion of playing cards by workflow phases
- HubSpot integration for syncing advertising, gross sales, and repair workflows into to-do lists (Might require a paid plan)
Pricing: Free; $10/consumer/month; Customized (Enterprise)
12. Todoist
Todoist is an easy however highly effective software that allows you to create highly effective, interactive to-do lists. To-do gadgets could be assigned precedence ranges, assigned to folks in your workforce and flagged — with customizable reminders (though these are a premium characteristic). Actionable gadgets can be categorised into completely different tasks, making a easy, simply comprehensible construction the place every ‘listing’ has a title (undertaking title) and a collection of actions. This all makes it a particularly versatile, customizable software to get work executed.
Options embody:
- Template lists to encourage and information you
- Recurring due dates for usually recurring duties
- Productiveness visualizations and ‘Karma’ factors for accomplished duties and streaks
- Labels, notification and dialogue feeds to maintain you organized
- Integrates with HubSpot (Might require a paid account)
Pricing: Free; $3/consumer/month (Professional); $5/consumer/month (Enterprise)
13. MeisterTask
MeisterTask is a undertaking administration software that lets you create Kanban boards, set recurring duties, monitor undertaking occasions, and create customized fields. You possibly can routinely import knowledge from different instruments akin to Trello and Asana, permitting you to get instantly to work with out shedding time.
Options embody:
- As much as 3 tasks on the free model
- File attachments for tasks
- Customized undertaking icons to make duties stand out
- Time monitoring in order that no deadlines fall by the cracks
14. Bitrix24
Britrix24’s undertaking administration software program contains Kanban boards, Gantt charts, process counters for simple prioritization, and experiences for analyzing the time intensiveness of various duties. You can even create to-do lists inside duties.
Options embody:
- Recurring duties for simple process creation and automation
- Integration with Billable Hours, which is very helpful in the event you work with freelancers
- Job statuses to simply preserve monitor of progress
- Month-to-month experiences on time spent on duties
15. Airtable
Airtable is a customizable spreadsheet and database app that can be utilized to create a undertaking administration software to your workforce. Its undertaking tracker template lets you simply handle tasks in a well-known spreadsheet-like atmosphere, making it perfect for Excel and Google Sheets lovers.
Options embody:
- Subtask creation inside duties
- Capacity to assign duties and set up time estimates
- Further templates for protecting distant groups aligned, akin to a workforce hub and asset tracker
- Extremely customizable for various groups
- Integration with well-liked instruments akin to HubSpot, Asana, Dropbox, Google Workspace, and Slack
Pricing: Free; $10/consumer/month (Plus); $20/consumer/month (Professional); Customized (Enterprise)
16. ProofHub
ProofHub is a undertaking administration and workforce collaboration software program that enables undertaking managers to keep up full management over their duties, groups, tasks, and communication. Managers can assign duties and deadlines to workforce members and simply maneuver between easy to-do lists and agile kanban boards which might be customizable.
ProofHub has a notes characteristic and a devoted discussions part to retailer your essential data and perform real-time conversations together with your workforce members. Get real-time notifications each time somebody makes an replace to a ticket.
Options embody:
- On-line proofing software to evaluate recordsdata and annotate design recordsdata utilizing markup instruments
- In-built chat utility to attach with workforce members
- Varied undertaking views together with Kanban boards, Desk View, and strong Gantt charts
- Time tracker and timesheets to maintain monitor of your workforce’s timelines
- Venture experiences with an in depth overview of general undertaking progress
- Me-view and an exercise tracker to maintain monitor of your duties and workforce actions
- Venture calendar with occasions, milestones, and deadlines
Pricing: $45/month (Important), $89/month (Final Management)
Venture Administration in HubSpot
If you happen to’re a HubSpot consumer, it’s possible you’ll have already got what you want to handle your groups and to-do’s.
For instance, our free CRM contains process administration software program that Gross sales and Service groups can use to trace, handle, and report on ongoing actions.
Options embody:
- A personalised dashboard with an summary of duties, conferences, and contacts.
- Sync your calendar and contacts inside your CRM.
- Add new duties proper out of your to-do listing, e-mail inbox, or workflows.
- View insights on exercise progress– together with metrics like calls made, offers created, and actions accomplished.
Get Began with the Job Administration Software
Entrepreneurs with Advertising and marketing Hub Skilled or above can use the Campaigns software to do comparable administration geared towards advertising duties. You possibly can create duties, share feedback, and monitor your work in a calendar view. The software can be utilized to handle your campaigns, adverts, occasions, and different customizable tasks all from one place.
It will possibly additionally assist align your Gross sales and Advertising and marketing groups by giving each entry to real-time reporting on marketing campaign efficiency.
Lastly, lots of your favourite undertaking administration instruments can combine with a CRM like HubSpot. (Relying on the software, this may occasionally require a paid account.) This will supercharge your Gross sales, Service, and Advertising and marketing groups by routinely connecting your buyer knowledge to your tasks and duties.
Some ways in which HubSpot customers do that embody:
- Robotically creating new duties or occasions out of shape submissions
- Producing follow-up reminders after dwell occasions
- Handing off tasks between groups based mostly on deal stage
Streamline Workflows with a Venture Administration Software
Utilizing a undertaking administration app will empower your workforce to work extra effectively and collaborate extra seamlessly. With hurdles out of the way in which, you’ll be able to assure that your workforce can concentrate on what issues: bringing in additional leads, promoting to extra prospects, and empowering extra prospects to develop alongside your corporation.
Editor’s word: This put up was initially revealed in August 2018 and has been up to date for comprehensiveness.
